Despite a lot of board members’ wish to return to meetings in person, the epidemic has made it necessary for the majority of us to continue meeting online. This hybrid model is not going to go away, and it’s critical that boards figure out an effective way to hold meetings with attendees who are in person as well as those joining remote meetings.
To keep meetings productive, it is vital that the chairman of the board abides by the agenda. He or she should also give clear instructions. Digital tools can also help facilitate meetings by permitting attendees to work through issues more quickly. It is also essential that both in-person and remote attendees are provided with the same materials ahead of time. This could include any documents or slides that are used during the meeting as along with any notes and information that was sent out in advance.
Prioritizing participation in hybrid meetings will ensure that all board members are on the same level. It’s crucial to ensure that the virtual platform operates well and that all links have been downloaded and clicked before the meeting starts. Having a dedicated staff member log into the meeting to oversee these functions will allow you to spot and resolve any issues quickly.
In the same way muting the microphone when you are not speaking will reduce background noises and echos. This allows everyone to focus on the subject at hand. It’s recommended to close any other tabs and stop any music or videos prior to starting the meeting. Additionally, using a board management program that includes accessibility features can make your event more accessible to people with hearing, vision and speech https://itsboardroom.com/selecting-and-developing-board-leadership-how-to-choose-the-right-leader/ disabilities.